Logo dirsisti
Logo Unitn
 
  • Italiano
Logo MyUnitn

Digital University - Frequently Asked Questions

 

1.People

What is People?
It is the section of the portal that provides information about the members of the university.
 
What data are displayed?
In People you can find the contact details (phone and fax number, email address, website) of all university members and information on their position at the University. Displayed data include information on teaching, publications, dissertations and theses, projects.
 
Where do the data come from?
Data are taken mainly from the ADA information system, which it turn collects data from different human resources information systems, both at University and department/center level (e.g. SIRIUM, ADELINE, applications used by collegial bodies, the Phone service). Most of this data are automatically collected by ADA at regular intervals. Some data are further processed through ERMETE, which allows the precise organization of the different positions that a person has. ERMETE in fact provides the official name of each position (e.g. "Full Professor") and establishes which positions should not be displayed on the portal. Users upload their personal photo from their reserved area in MyDU.
 
How often are the data updated?
Updates are scheduled every 36-48 hours.
 
I can’t find the person I am looking for. Why?
There are several possible causes for this. For example: the person you are looking for is not listed as a member of the university in the ADA information system; ERMETE established, given the type of position held by the person, that it must not be displayed on the portal.
 
Not all people have a profile photo. Why?
A personal photo is displayed only in the profiles of users who have uploaded one in their reserved area in MyDU.
 
I have found an incorrect phone/fax number. How can we fix that?
Please contact the phone [at] unitn.it (Phone) service and ask them to solve the problem.
 

2.University Units

What information can I find in this section?
The portal provides information about all University units, organizing them into four categories: Statutory Bodies, Departments and Centers, Organizational Units, and Partner Institutions.
 
What data are displayed?
The data include the complete and official name of every unit, the name of its director and the list of its members, a short description of the unit, contact details and the organization chart.
 
Where do the data come from?
The data come primarily from the ADA information system (which in turn collects data from the SIRIUM information system) and the ERMETE information system. In particular, ADA provides information about the type of unit, the connections among different units (organizational chart), the director and members of the unit. It also provides contact details (telephone, fax and email). ERMETE provides the official names of the units and their description in Italian and English, a photo gallery, and the main address of the unit.
 
How often are the data updated?
Updates are scheduled every 36-48 hours.
 
I am looking for a unit, but I can’t find it. Why?
There are several possible causes for this. For example: the proper name of the unit is not the one you are looking for; the unit does not exist anymore; ERMETE has established that the unit must not be displayed on the portal.
 

3.Teaching

What information can I find in this section?
Profile pages under People and Departments and Centers have a “Teaching” section. In People, you find the list of courses taught by the profile owner. In Departments and Centers, you find the list of courses offered by a given department or center.
 
What data are displayed?
The data include the title of the course, the name of the course program, the stream, the Department or Center responsible for the course, the list of Professors and assistants, an abstract describing the course objectives, and a link to the course page in the ESSE3 information system.
 
Where do the data come from?
The data come from the ESSE3 information system.
 
How often are data updated?
Updates are scheduled every 36-48 hours.
 
I am looking for a course but I can’t find it. Why?
There are several possible causes for this. For example: the actual name of the course is not the one you are looking for; the course does not exist anymore; the course is taught by a Professor who has decided not to display his or her “Teaching” section.
 

4.Publications

What information can I find in this section?
The profiles under both People and Departments and Centers have a “Publications” section. In People, it displays the list of publications of the profile owner. In the case of Departments and Centers, it displays the list of the publications of their members.
 
What data are displayed?
Displayed data include the title of the publication, its authors, the year of publication, the type of publication, the full citation, abstract, keywords, and the publication itself in PDF format. The PDF file is available only if the text has been published in Open Access. If a lock icon is displayed, the file is available to University Certified Users only.
 
Where do the data come from?
The data come from the IRIS institutional repository. Only publications that have a “final” or “validated” status in IRIS are displayed on the portal. The PDF files are selected among all available versions by picking the best Open Access version in this order (from the most important to the least important): editorial version, post-print version, pre-print version, abstract. If a file is under EMBARGO, it will be displayed once the embargo date has expired.
 
How often are the data updated?
Due to the huge amount of publications and the type of processing required, data are updated every 7 days on average.
 
I am looking for a publication but I can’t find it. Why?
There are several possible causes for this. For example: the publication has never been uploaded in the IRIS repository; the publication is in IRIS as a draft; the author of the publication has decided to hide the “Publications” section from his or her profile.
 
Not all publications have a PDF file attached. Why?
There are several possible causes for this. For example: the PDF file of the publication has never been uploaded in the IRIS repository; the PDF file has been uploaded in IRIS, but is set as available to administrators only; the PDF file has been uploaded in IRIS, but it still under embargo; the PDF file has not yet been validated by IRIS’s administrators, who are responsible for verifying that the open access publication complies with the publisher’s policies.
 

5.Dissertations and Theses

What information can I find in this section?
The profiles under both People and Departments and Centers have a "Dissertations and Theses" section. In people, it displays the list of the dissertations and theses the profile owner is supervising. In Departments and Centers, it displays the list of the dissertations and theses of their students since 2012, the year of the University re-organization. Bachelor’s theses are updated only up to 2015.
 
What data are displayed?
For each dissertation or thesis, displayed data include the title, year, author and name of the advisors.
 
Where do the data come from?
The data come from the TEA repository which contains information about the theses archived by the University library. TEA constitutes a trusted version of the data originally stored in ESSE3. Please note that since 2015 bachelor’s theses are no longer archived in TEA. 
 
How often are the data updated?
Due to the huge amount of publications and the type of processing required, data are updated every 3-4 days on average.
 
I am looking for a thesis but I can’t find it. Why?
There are several possible causes for this. For example: the thesis has never been uploaded in ESSE3 (for example, because it is a Bachelor’s thesis written after 2015, and therefore is not archived); the thesis has been uploaded in ESSE3 but has not been validated in the TEA archive, for example because the paper original cannot be found, or because it is still under examination; the thesis advisor has decided to hide the “Dissertation and theses” section in his or her profile.
 

6.Projects

What information can I find in this section?
The profiles under both People and Departments and Centers have a "Projects" area. Here you can find the list of peer-reviewed research projects funded by external bodies for which the person or the department/center are responsible.
 
What data are displayed?
Displayed data include the name of the project, the start and end dates, the list of reference persons and units, the coordinating institution, sponsors, partner institutions, abstract, keywords, and the relevant public call.
 
Where do the data come from?
The data come from the University Projects Register (“Anagrafica Progetti”). Only projects that have been approved or have been completed, and for which a timesheet is needed to track the personal commitment on the project, are displayed.
How often are the data updated?
Updates are scheduled every 36-48 hours.
 
I am looking for a project but I can’t find it. Why?
There are several possible causes for this. For example: the name of the project is not the one you are looking for; you are looking for the project within the profile of a person or a department or center that are not responsible for it; the head of the project has decided not to display the “Projects” section in his or her profile.
 

7.CV

What information can I find in this section?
This section provides the curriculum vitae of the profile owner.
 
Where do the data come from?
The data come from the profile owner’s reserved area in MyDU.
 
How often are the data updated?
The data are updated instantly.
 

8.Notices

What information can I find in this section?
In this section, profile owners publish their personal notices.
 
Where do the data come from?
The data come from the profile owner’s reserved area in MyDU.
 
How often are the data updated?
The data are updated instantly.
 

9.Thesis proposals

What information can I find in this section?
In this section, the profile owner offers a list of possible thesis topics.
 
Where do the data come from?
Data come from the profile owner’s reserved area in MyDU.
 
How often are the data updated?
The data are updated instantly.
 

10.Office Hours

What information can I find in this section?
Here you can find out about the profile owner’s office hours.
 
Where do the data come from?
The data come from the profile owner’s reserved area in MyDU.
 
How often are the data updated?
The data are updated instantly.
 

11. MyDU

About MyDU
Digital University (DU) and MyDU  are two independent systems. DU has been designed to automatically use data coming from existing University information systems. MyDU complements such data with additional personal information that were not included in any other existing system.
 
What data are processed by MyDU?
In MyDU, users can manage their personal data including photo, cv, personal notices, thesis proposals, office hours. Users can also set their preferences to hide or display information on courses, publications, theses and projects.
 

12. People tiles

What are they?
Any search for people returns a box containing the results, i.e. a “tile”. Each tile details the person’s name, surname, the most important position he or she holds in the University, the name of the unit he or she is affiliated with, phone number, and email.
 
Where do I find people tiles?
People tiles are returned every time you perform a search for people in the home page, in the PEOPLE page, and in the PEOPLE section in the pages of the University’s statutory bodies, departments and centers, organizational units.
 
How does the system select which position to display in the tiles?
The position that appears in the tiles is contextual. For searches performed in the home page or in the PEOPLE page, the system displays the most important position among all the posts held by the person concerned within the University, showing the institutional position first, then the organizational position, and finally the personal position. For searches performed in the PEOPLE section of a unit (statutory body, department or center, organizational unit), the system displays the most important position among all the positions held by the person concerned in the unit itself or in a unit that is associated with it.
 
How does the system sort search results?
For searches performed in the home page or in the PEOPLE page, the results are displayed in alphabetical order. For searches performed in the PEOPLE section of a unit (statutory body, academic department or center, organizational unit), results are displayed in decreasing order of importance of the positions held within the unit or in a unit that is associated with it. For example, academic departments and centers display results as follows: director, vice-director, full professors, associate professors, and so on. When two or more people hold the same position, results are displayed in alphabetical order.