Management of business trips

Gestione trasferte e sistema contabile

In 2000, UniTrento developed a management strategy based on ERP-type (Enterprise resource planning) instruments and further web innovations in order to rationalise the information systems of the accounting area. The ERP sectors, which overlap with the accounting and the IT areas, are monitored by a development and support team in close cooperation with the University Information Systems, the Administrative and Financial Management, and the Human Resources Management. Said sectors are specifically concerned with purchases, accounting, planning and control, sales and human resources management.

This is a tool to manage the business trips of staff and employees of the University of Trento, from the authorisation to the reimbursement of the expenses.

Release date

01 October 2011

Description

This is a tool to manage the business trips of staff and employees of the University of Trento, from the authorisation to the reimbursement of the expenses.

This application aims at replacing the traditional paper documents with a digital tool, to reduce the reimbursement time, make the process more transparent (users can monitor the process status and the activity of the administration: the application makes all actions available and commented upon); optimise the use of resources through the access to self-service functions and create a detailed informative repository.

The access to the service starts from the UniTrento website, via ADA (using the user’s credentials) and is available in English too.

The system is made of a web section to collect the submitted requests (from the authorisation to the business trip to the reimbursement of expenses) which is integrated with the SAP accounting system. The application manages the approval workflows with the participation of all involved actors: applicant, relevant technical and administrative staff, project coordinators and accounting centre (during the authorisation phase). At the end of the workflow the registrations are acquired directly into the accounting system to be then paid.

Availability

24x7

Options

The service is also available at the widget “Travels e-tool” on MyUnitn

Profiling details

Differentiated authorizations based on dedicated profiles (eg applicant, autorizzatone, backofficer based on the different organizational units, …)

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